Step 1: Set up the trigger (Delenta)
The first step of any Zap is to set up a trigger. In this case, we would like Delenta to trigger an action (sending an email)—so Delenta would be considered the trigger app. After selecting Delenta as the trigger app, you will be prompted to choose the specific conditions for activating the trigger. In this case, we want the Zap to run whenever a new client task is created.
The next step is to connect your Delenta account to Zapier (or to select an already connected Delenta account). If you do not already have an API key, you will need to generate an API key, to enter into Zapier. You can find your API key under My Settings > Login & Security
After selecting the appropriate account, you'll then be prompted to configure the trigger-specific setup options. With Delenta as a trigger, we'll need to specify the trigger by clicking the dropdown menu and selecting the appropriate options (in this case, we want the "New Client Task").
For the last part of the first step, Zapier will ask you to test your trigger. If everything works, then you'll be prompted to move onto the next step of your Zap.
Step 2: Set up the Action (Gmail)
For the second step, you'll be asked to pick an action app. You can pick Gmail or another mail service supported by Zapier. For this example, let's pick Gmail as the action app.
You'll then be asked to select an action for Gmail to take. There are a variety of potential options, but for our purposes, we want to pick Send Email.
The next step is to connect your Gmail account to Zapier (or to select an already connected Gmail account).
After that, you'll need to set up the template for the email. There are several customization options here, but at a minimum, you'll need to specify an email address to which the email notifications can be sent, a subject line, and some body text.
Once you're done creating the email template, click the blue Continue button. Zapier will create a test email for you before you're done completing the step so you can check to see if everything looks good. Make sure you test the action before moving on:
After testing, all that's left to do is to turn on the Zap! Congrats! You've set up email notifications!