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Teams: How to Change Primary Coach and Assign Multiple Coaches
Teams: How to Change Primary Coach and Assign Multiple Coaches

Using Delenta's all-in-one coaching platform you can match clients with the right coaches

Sam Samarasinghe avatar
Written by Sam Samarasinghe
Updated over a week ago

Admins have the capability to manage client-coach assignments effectively. This includes changing the primary coach for a client and assigning multiple coaches to a client. This guide outlines the process for making these changes and details the associated notifications.

Changing the Primary Coach

Steps to Change the Primary Coach:

  1. Log in to the Admin Portal: Access your Delenta Admin account.

  2. Navigate to CRM: Go to the CRM section from the dashboard.

  3. Locate the Client: Search for and select the client whose primary coach needs to be changed.

  4. Open Client Record: Click on the client’s name to view their details.

  5. Change Primary Coach:

    • Click on pencil icon to change the primary coach.

    • Select the new primary coach from the list of available coaches.

    • Save your changes.

Assigning Multiple Coaches

Steps to Assign Multiple Coaches:

  1. Log in to the Admin Portal: Access your Delenta Admin account.

  2. Navigate to CRM: Go to the CRM section from the dashboard.

  3. Locate the Client: Search for and select the client who needs multiple coaches.

  4. Open Client Profile: Click on the client’s name to view their profile.

  5. Assign Additional Coaches:

    • Add the additional coaches to the client’s profile as needed.

    • Ensure that the new coaches are added to the list of assigned coaches.

    • Save your changes.

Note: When Admin assigns/change a coach, the client will automatically show up in the coach’s contacts.

Notifications:

  • To the New Primary Coach: An email will be sent to the newly assigned primary coach informing them of their new role.

    (Sample Email to New Primary Coach)

  • To the Previous Primary Coach: An email will be sent to the former primary coach informing them that they are no longer the primary coach for the client.


    (Sample Email to Previous Primary Coach)

Managing coach assignments in Delenta ensures that clients receive the appropriate coaching support. By following the steps for changing the primary coach and assigning multiple coaches, Admins can effectively oversee coach-client relationships and maintain clear communication.

FAQ

What's the difference between a Primary coach and an Assigned coach?

Primary Coach: The primary coach is the main coach responsible for the client. This is the coach who initially invites the client to the portal. Team admins have the ability to transfer this primary ownership from one coach to another within the team, as detailed in the article above. When the primary ownership changes, the client's records are transferred to the new primary coach.

Assigned Coach: When an admin assigns a coach to a client, it means the client's record is copied to the assigned coach's account. This allows the assigned coach to collaborate on the client's record, including scheduling sessions, creating tasks, and adding notes.

Clients can book sessions and collaborate with both their primary coach and any assigned coaches directly through the client's portal.

Assigned clients will appear on the coach's Contacts page with a special globe icon, as shown below:

Are coaches being notified when they are assigned a client?

At present, coaches are not notified when they are assigned a new client. We are actively working on this feature, and it will be available on the platform soon. If you have any additional requests or suggestions regarding this feature, please email us at support@delenta.com.

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